When you’re a business managing more than 9,000 regulated firearms over 180 locations (operating under multiple firearm licences), every process matters.
For Brink’s, one of the world’s most recognised security logistics providers, compliance isn’t just a checkbox. It’s fundamental to the operational integrity and regulatory accountability of the entire business.
But manual audits were slowing Brink’s down. The process relied on spreadsheets, email chains and back-and-forth reviews. The result? Audits were taking three to four weeks to complete.
The team needed a way to simplify this process without compromising compliance or safety.
That’s where Perspio™ came in. With Inauro’s compliance workflow automation platform, Brink’s is transforming a time-consuming manual task into a streamlined, auditable workflow that now takes less than a week.
The compliance challenge for the Brink’s asset management team
For Brink’s, every firearm is traceable, logged and subject to the strictest ATF (Bureau of Alcohol, Tobacco, Firearms and Explosives) standards. But even with best-in-class processes in place, the team needed a faster, more streamlined way to manage audits and reporting.
“Before, we’d send out spreadsheets, wait for branches to send back photos, then manually validate each serial number,” recalls Josh Yeamans, former Brink’s team member and now Head of North America at Inauro. “It could take weeks, and that was just for one audit.”
Each year, Brink’s conducts multiple rounds of these audits across its US network. Even with process improvements, the cycle time still hovered around two to three weeks per audit. This resulted in delayed reporting, heavy admin loads and limited visibility.
Brink’s needed a smarter, integrated asset management and compliance software solution that could bring workflow automation and regulatory assurance together.
Building smarter compliance workflows
The question for Brink’s was clear: what was the best way to automate compliance workflows across multiple sites while maintaining accuracy and control?
The answer was already in their technology ecosystem.
By using Perspio™ to integrate existing tools – like SafetyCulture for digital inspections – Brink’s created a live, connected workflow between its regulatory logbook and operational audit process.
Here’s how it works:
- Perspio™ automatically pre-fills digital inspection forms with the latest firearm data.
- An email with a deep link takes branch leadership straight to their form: no spreadsheets or duplicate data entry.
- When inspections are submitted, Perspio™ synchronises the results back into the compliance logbook, creating a complete, traceable audit trail.
That simple change means Brink’s can now conduct inspections in real time and complete them in under a week, with fewer errors, less manual effort and full audit traceability.
Inauro is supporting Brink’s to reduce manual workloads for improved compliance reporting and operational efficiency
Digital workflows reduce audit findings
So, how can automation reduce audit findings and compliance risks?
For Brink’s, the improvement came down to two things: speed and accuracy.
With Perspio™ orchestrating the process, Brink’s eliminated the lag between data capture and verification. Each branch now works directly with the familiar SafetyCulture interface, while Perspio™ handles the data movement and validation behind the scenes.
With Perspio™, Brink’s gained a compliance-ready asset management platform. It’s software that unites operational visibility with regulatory control.
“It’s significantly improved the user experience,” says Jeff Perry, Director of Firearms at Brink’s. “The firearms team is small but now they can manage compliance for more than 180 locations across multiple licences without chasing people or waiting on manual uploads.”
During a recent ATF spot audit, Brink’s was able to produce all requested data and close out the inspection in less than 48 hours. This is something that previously would have taken weeks.
“The ATF auditors were impressed,” Josh adds. “They could see everything immediately. It reduced friction for everyone involved.”
Brink’s + Inauro: automating compliance at scale
Behind the scenes, Inauro made key architectural updates to Perspio™ to support Brink’s unique setup.
Where the platform once connected to a single system instance, it now supports multiple accounts aggregated under one environment. This ensures full control and scalability for regulated assets.
And while Brink’s firearms aren’t sensor-equipped, they still fit neatly into Perspio’s™ data model.
Can IoT platforms help with regulated asset audits?
Absolutely, even without trackers.
“The firearms are non-telemetry assets,” explains Josh. “But the framework around inspections can apply to anything: work orders, vehicle checks, equipment audits. It doesn’t matter if it’s IoT-enabled or not. Perspio™ brings it all together.”
This flexibility is what makes Inauro’s approach unique. Perspio™ moves beyond simply monitoring connected assets and orchestrates entire operational workflows, from IoT sensors to static inventory.
The results: faster audits, stronger accountability
With compliance workflow automation in place, Brink’s has achieved measurable outcomes:
- Audit cycles have been reduced from three or four weeks to less than a week.
- All locations have experienced improved data integrity and inventory compliance.
- Manual workloads for the compliance team have been reduced, freeing time for higher-value tasks.
- Brink’s is enjoying enhanced accuracy and responsiveness, even under ATF random audits.
For any asset and inventory manager, this kind of transformation is a game-changer: faster audits, stronger accountability and confidence that every asset is accounted for.
“Ultimately, it’s about efficiency and trust,” says Josh. “The faster you can prove compliance, the more time your team gets back to focus on operations.”
Brink’s success shows how digital workflows and data fusion can modernise compliance in even the most highly regulated environments, without new headcount or hardware.
Ready to simplify your compliance processes?
See how Perspio™ can automate your audit workflows and bring real-time visibility to your connected and unconnected assets today.
Talk to our team to find out how.
